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Process Design & Hosting
Notes from the Co-creation of CSAW, the Climate and Sustainability Action Week at EPFL, Lausanne, Switzerland and online.
During the co-creation of the CSAW Pilot, FoAM is conducting a series of short training and mentoring sessions for the EPFL co-creation team. The purpose of these sessions is to learn some some basics of participatory design and hosting/facilitation as well as respond to specific questions by the team and provide advice for the diverse challenges the team is facing. Each session focuses on a different aspect of process design, collaboration, participatory approaches to complex problems, etc.
This page collates our working notes SEP 2020 - FEB 2021.
- Framing what matters and articulating core questions for a participatory event
- A few relevant futuring techniques:
- Mapping Critical Uncertainties before deciding on a theme,
- Identifying what is Known, Presumed and Unknown about Circular Economy
- Causal Layered Analysis for mapping a problem space
- Exploring possible impacts and implications in a Futures Wheel.
- Articulating a Collective Purpose (template)
- The Conundrums of Decision Making and Open Space Principles that can be useful for co-creation meetings
- Event flow and experience design for participatory events
- Flow exercise for the CSAW Pilot
- Gathering Online during a pandemic
- Session descriptions:
- Examples of Running Sheets for facilitators
- Mockup of a Session Handout for participants
- Visualising the process and outcomes
- Different Approaches to Project Mapping
Other topics discussed during mentoring sessions:
- Engaging co-creators with CSAW and each other
- Designing, facilitating and coordinating co-creation sessions
- Clarifying the purpose, core questions and theme for the event
- Connecting the purpose, the theme and the formats of the event
- How to avoid Solutionism and move towards systemic interventions (including methods from complexity, systems thinking, permaculture, cooperative games, etc.)
- COVID planning and working with contingencies
- Feedback on the detailed event flow, programme, session and atmosphere design
- Selecting participants and forming teams
- Balancing learning and doing, theory and practice
- Possible outcomes and deliverables
- Care packages and gifts for participants and speakers that reflect the theme and purpose of the event
- Challenges of co-ordination of heterogeneous groups and moderation of (online) plenary discussions
- Ongoing debriefing and feedback after co-creation and review meetings
Related
- A few basic principles for Hosting in a hurry