I have been offered this Transiency in June 2012, and wrote down any inspiring topic I may want to address during this period until the actual start of the Transiency, in November 2013.
As I do not have smartphone, I use old style paper notebooks to write down burning questions/comments/ideas, references and field notes. I write down stuff almost everyday, on quite many different topics. Therefore, I decided to ease the browsing process by adding up small tags into brackets to whatever I was writing down. Here are some tag examples:
One major phase of the project definition process was therefore to browse the eight notebooks I filled since June 2012 to gather any [FoAM2013]-labeled content.
When doing online search, I directly used the computer to write down inspirationnal material regarding the Transiency. In my “numerical & online notebooks”, I had:
All this material was classified together with the Paper Notebooks material.
Some of this content was outdated, so I decided to operate a first filtering step at the root level, and gathered onto post-its only the topics which still seemed relevant to address in November 2013. This induced lack of traceability, as I have no direct access to the whole set of topics I would have liked to adress during this Transiency. However, it lightened the amount of material to sort, which was already representing much more than the amount I would be able to work on within a year.
I started by just accumulating post-its in a unordered way during one browsing day. Ordering seems easier when you reached a kind of critical mass.
From this critical mass emerged a first classification in three categories:
More details about the sorting algorithm which helped me sort this into categories are available here.
After more days of notebook content gathering, a bigger amount of post-its allowed to define sub-categories to the first basic classification scheme. Some categories where restructured when balance in the content would change with the growing number of post-its.
As more post-its were added to the wall, further sub-categories where created, some specific contents were highlighted by being put on post-its with different colors. The final result of the post-it classification looked like the following picture - where you can only see the classification of the Metabolhomics category.
Post-its have mainly been used as precursors of mindmaps. Post-its are quite handy because they - theoretically - can be re-positionned several times and still stick to the surface. When dealing with large amounts of content to classify, I think that post-its are handy for three reasons:
However, as you do not want to archive your wall forever with the right classification, I have then switched to mindmaps.
Thanks to the freeware version of XMind, I obtained compact and readable mindmaps out of my quickly-handwritten-and-unsticky-anymore-post-its.
I kept almost exactly the same organization than on my wall, and obtained, for instance, the two following maps:
The content may look a bit cryptic to you, but I promise I can understand myself better than with the post-its :)
In addition to these mindmaps which define project strategy from high- to low- level content, I created a workbook for more practical sutff. Logically, I called it “Practical FoAM2013”.
This Open Office workbook contains eight tabs:
This workbook articulates day-to-day Project Management elements like the Short-Term To-Do List with more global Project Definition elements, like the General Objectives list.
The next task is to produce a schedule of activities, showing how they will articulate until the end of the year.
Right now, the schedule is pretty rough, as it only cuts the whole Transiency in two main phases.
A more detailed schedule is currently under construction.
Processing language: essential key words and essential anti-key words.
Getting physical TD link